Camera Ready Submission Process

Authors Registration Deadline: 31 May 2024 11:59pm Pacific Time

General Information

All papers in the proceedings of the regular program and proceedings of the workshops (including Industry/Application Papers, Demonstrations, Grand Challenges) will be included in IEEE Xplore.

Formatting Requirements

  • All submissions must be in English.
  • All submissions must be in letter-sized PDF.
  • All fonts and subsets must be embedded. Times New Roman font is strongly encouraged.
  • All submissions must be formatted as detailed in the Paper Formatting Guidelines and Templates subsection.

Authors Rights and Resplonsibilities

  • Dual submissions:By submitting a manuscript to ICME, the authors guarantee that it has not been previously published (or accepted for publication) in substantially similar form. Furthermore, no paper that contains significant overlap with the contributions of this paper either has been or will be submitted during the ICME 2024 review period to either a journal or a conference.
  • More about related IEEE policies (e.g., on author posting of IEEE copyrighted papers, plagiarism, originality of submitted work) can be found on IEEE website.
  • Creating your paper:: For your submission use the template available below. Additional recommendations for various specific parts of IEEE papers are available from IEEE’s Author Centre. Please note that when you cite references, papers that have not been published, even if they have been submitted for publication, should be cited as “unpublished”. Papers that have been accepted for publication should be cited as “in press”. IEEE’s Author Centre also includes further guideline on policies related to posting of your papers. For example, prior to submission to an IEEE publication the authors may post their article on repositories such as This does not count as a prior publication.

Presentation guarantee:

The authors guarantee that the paper will be presented at the conference by one of the authors, except in case of emergency as determined by the Technical Co-Chairs. Furthermore, the presenter must register for the conference at one of the non-student rates offered and must register before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program. Failure to present the paper by an author in person will result in the paper not appearing in IEEE Xplore, and IEEE will retain the copyright. Also, the list of missing authors will be passed to the ICME Steering Committee.

Regular and Special Sessions

Regular and Special Session papers form the core of the ICME technical program. Paper requirements are:

  • Length: Papers must be no longer than 6 pages, including all text, figures, and references.
  • Abstract: The abstract should be about 100-150 words.
  • If you have any further question, please contact the Publication Chair on

Paper Formatting Guidelines and Templates

Your final camera-ready paper MUST be formatted using the templates provided below. It is highly recommended that you proofread and check the layout of your paper BEFORE using PDF eXpress™ or submitting the final PDF version of your paper.

The formatting instructions are available from:

We recommend that you use the provided Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5 inch x 11 inch). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.